E-MAIL ETIQUETTE

 E-MAIL ETIQUETTE

What is Email?

E-Mail (electronic mail) is the technology of sending and receiving electronic messages over the  internet. 

Emails are letters. Usually short.

You need an E-mail account with a service provider with Gmail, Yahoo, Rediff, Hotmail etc. and a computer with internet access.

E-Mail has Username and Domain. Ex: keshav9595@gmailcom. 

Here the username is keshav9595. Domain is gmail.com

At the rate of @ symbol is unique to Email address. It separates Username and Domain.

What is correspondence?

Correspondence is the exchange of information by two or more parties. 

It may be in the in a written or digital communication in the form of letters, emails, text messages, voicemails, notes, or postcards.

Letter exchange is the soul of the  business world. 

Modernization has led to the usage of new means of business correspondence such as E-mail and Fax.

Email is the most widely used and popular form of  correspondence over the internet.

Advantages of Email?

E­mail enables free, speedy and reliable communication.

 

It is automated to perform certain tasks automatically. 

E­mail messages are always easy to locate. 

It’s easy to send your messages to one person or a large group of people. It is recorded.

More delightful and rich media presentation for receiver 

You can send email easily from any time and anywhere. 

We can use auto forward of messages. 

Use mobile, tab, desktop or laptop.

Notification of delivering or not of a message.

Email etiquette?

Email etiquette is a set of rules or guidelines help us to  write emails effectively.

1. Use a direct subject line

2. Use a professional email address

3. The “reply-all” button should be used sparingly

4. Add a professional email signature

5. Use professional greetings. If you know the person address him by name. 

    Ex: Dear Mr. Raju,

6. Be wary of excessive exclamation points

7. Be careful when using humor. Don't use emoticons

8. Be polite and respectful all the times.

9. Always proofread before pressing send

10. Add the email address after you’ve composed the message

11. Double-check the recipient addresses.

12. Always consider how cultural differences may affect your communication

13. Keep your fonts simple and classic

Types of Email

Structure of Email

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